Shourt keys in MS- Excle that widely used




Shourt keys in MS- Excle that widely used

1. Navigating in Worksheets and Selecting Cells
Ctrl+Shift+[+]Insert a new row or column (after the current row is selected withshift+space, or column is selected with ctrl+space
arrow leftarrow right,arrow uparrow downMove one cell up, down, left, or right in a worksheet.
Ctrl+Arrow KeysMoves to the edge of the current data region
Shift+Arrow KeysExtends the selection of cells by one cell.
Ctrl+Shift+Arrow KeysExtends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell
BackspaceDeletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point
DeleteRemoves the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point.
EndMoves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible.
Ctrl+EndMoves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text
Ctrl+Shift+end in worksheetExtends the selection of cells to the last used cell on the worksheet (lower-right corner).
Ctrl+Shift+end in formula barSelects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.
EnterCompletes a cell entry and selects the cell below
Shift+EnterCompletes a cell entry and selects the cell above.
Ctrl+EnterCompletes a cell entry and stays in the same cell
Alt+EnterStarts a new line in the same cell
EscCancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again.
HomeMoves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when scroll lock is turned on. Selects the first command on the menu when a menu or submenu is visible.
Ctrl+HomeMoves to the beginning of a worksheet.
Ctrl+Shift+HomeExtends the selection of cells to the beginning of the worksheet
Page DownMoves one screen down in a worksheet.
Alt+Page DownMoves one screen to the right in a worksheet.
Ctrl+Page DownMoves to the next sheet in a workbook.
Ctrl+Shift+Page DownSelects the current and next sheet in a workbook
Page UpMoves one screen up in a worksheet.
Alt+Page UpMoves one screen to the left in a worksheet.
Ctrl+Page UpMoves to the previous sheet in a workbook.
Ctrl+Shift+Page UpSelects the current and previous sheet in a workbook
SpaceIn a dialog box, performs the action for the selected button, or selects or clears a check box.
Ctrl+SpaceSelects an entire column in a worksheet.
Shift+SpaceSelects an entire row in a worksheet.
Ctrl+Shift+SpaceSelects the entire worksheet.
TabMoves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box.
Shift+TabMoves to the previous cell in a worksheet or the previous option in a dialog box.
Ctrl+TabSwitches to the next tab in dialog box
Ctrl+Shift+TabSwitches to the previous tab in a dialog box.

2. Format Cells
Ctrl+1Format cells dialog.
Ctrl+b (or ctrl+2)Apply or remove bold formatting.
Ctrl+i (or ctrl+3)Apply or remove italic formatting.
Ctrl+u (or ctrl+4)Apply or remove an underline.
Ctrl+5Apply or remove strikethrough formatting.
Ctrl+Shift+&Apply the outline border.
Ctrl+Shift+_ (underscore)Remove outline borders.
Ctrl+Shift+FDisplay the Format Cells with Fonts Tab active. Press tab 3x to get to font-size. Used to be ctrl+shift+p, but that seems just get to the Font Tab in 2010.
Alt+' (apostrophe / single quote)Display the Style dialog box.
F4Repeat previous formatting on current cell
3. Function keys in Excel 2007
F1Displays the Microsoft Office Excel Help task pane.
Ctrl+F1Displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface.
Alt+F1Creates a chart of the data in the current range.
Alt+Shift+F1Inserts a new worksheet.
F2Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
Shift+F2Adds or edits a cell comment.
Ctrl+F2Displays the Print Preview window.
F3Displays the Paste Name dialog box.
Ctrl+F3Display the Name Manager, create new names.
Shift+F3Displays the Insert Function dialog box.
F4Repeats the last command or action, if possible.
Ctrl+F4Closes the selected workbook window.
F5Displays the Go To dialog box.
Ctrl+F5Restores the window size of the selected workbook window.
F6Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area.
Shift+F6Switches between the worksheet, Zoom controls, task pane, and Ribbon.
Ctrl+F6Switches to the next workbook window when more than one workbook window is open.
F7Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
Ctrl+F7Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.
F8Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
Shift+F8Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.
Ctrl+F8Performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
Alt+F8Displays the Macro dialog box to create, run, edit, or delete a macro.
F9Calculates all worksheets in all open workbooks.
Shift+F9Calculates the active worksheet.
Ctrl+Alt+F9calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
Ctrl+Alt+Shift+F9Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
Ctrl+F9Minimizes a workbook window to an icon.
F10Turns key tips on or off.
Shift+F10Displays the shortcut menu for a selected item.
Alt+Shift+F10Displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.
Ctrl+F10Maximizes or restores the selected workbook window.
F11Creates a chart of the data in the current range.
Shift+F11Inserts a new worksheet.
Alt+F11Opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
F12Displays the Save As dialog box.

4. CTRL Combinations in Excel 2007
Ctrl+Shift+(Unhides any hidden rows within the selection.
Ctrl+Shift+)Unhides any hidden columns within the selection.
Ctrl+Shift+&Applies the outline border to the selected cells.
Ctrl+Shift+_Removes the outline border from the selected cells.
Ctrl+Shift+~Applies the General number format.
Ctrl+Shift+$Applies the Currency format with two decimal places (negative numbers in parentheses).
Ctrl+Shift+%Applies the Percentage format with no decimal places.
Ctrl+Shift+^Applies the Exponential number format with two decimal places.
Ctrl+Shift+#Applies the Date format with the day, month, and year.
Ctrl+Shift+@Applies the Time format with the hour and minute, and AM or PM.
Ctrl+Shift+!Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
Ctrl+Shift+*Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report.
Ctrl+Shift+:Enters the current time.
Ctrl+Shift+"Copies the value from the cell above the active cell into the cell or the Formula Bar.
Ctrl+Shift+[+]Displays the Insert dialog box to insert blank cells.
Ctrl+-Displays the Delete dialog box to delete the selected cells.
Ctrl+;Enters the current date.
Ctrl+`Alternates between displaying cell values and displaying formulas in the worksheet.
Ctrl+'Copies a formula from the cell above the active cell into the cell or the Formula Bar.
Ctrl+1Displays the Format Cells dialog box.
Ctrl+2Applies or removes bold formatting.
Ctrl+3Applies or removes italic formatting.
Ctrl+4Applies or removes underlining.
Ctrl+5Applies or removes strikethrough.
Ctrl+6Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
Ctrl+8Displays or hides the outline symbols.
Ctrl+9Hides the selected rows.
Ctrl+0 (zero)Hides the selected columns.
Ctrl+ASelects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet.
Ctrl+Shift+AInserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
Ctrl+BApplies or removes bold formatting.
Ctrl+CCopies the selected cells.
Ctrl+CFollowed by another CTRL+C displays the Clipboard.
Ctrl+DUses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
Ctrl+FDisplays the Find and Replace dialog box, with the Find tab selected.
Ctrl+Shift+FOpens the Format Cells dialog box with the Font tab selected.
Ctrl+GDisplays the Go To dialog box.
Ctrl+HDisplays the Find and Replace dialog box, with the Replace tab selected.
Ctrl+IApplies or removes italic formatting.
Ctrl+KDisplays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
Ctrl+NCreates a new, blank workbook.
Ctrl+ODisplays the Open dialog box to open or find a file.
Ctrl+Shift+OSelects all cells that contain comments.
Ctrl+PDisplays the Print dialog box.
Ctrl+Shift+POpens the Format Cells dialog box with the Font tab selected.
Ctrl+RUses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
Ctrl+SSaves the active file with its current file name, location, and file format.
Ctrl+TDisplays the Create Table dialog box.
Ctrl+UApplies or removes underlining.
Ctrl+Shift+USwitches between expanding and collapsing of the formula bar.
Ctrl+VInserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.
Ctrl+Alt+VDisplays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.
Ctrl+WCloses the selected workbook window.
Ctrl+XCuts the selected cells.
Ctrl+YRepeats the last command or action, if possible.
Ctrl+ZUses the Undo command to reverse the last command or to delete the last entry that you typed.
Ctrl+Shift+ZUses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.
5. Smart-Art Graphics: Work with shapes
TabSelect the next element in a SmartArt graphic.
Shift+TabSelect the previous element in a SmartArt graphic.
Ctrl+ASelect all shapes.
EscRemove focus from the selected shape.
Arrow UpNudge the selected shape up.
Arrow DownNudge the selected shape down.
Arrow LeftNudge the selected shape left.
Arrow RightNudge the selected shape right.
Enter/F2Edit text in the selected shape.
Delete/BackspaceDelete the selected shape.
Ctrl+X/Shift+DeleteCut the selected shape.
Ctrl+CCopy the selected shape.
Ctrl+VPaste the contents of the Clipboard.
Ctrl+ZUndo the last action.
Shift+Arrow RightEnlarge the selected shape horizontally. Add ctrl for moving pixel-by-pixel.
Shift+Arrow LeftReduce the selected shape horizontally. Add ctrl for moving pixel-by-pixel.
Shift+Arrow UpEnlarge the selected shape vertically. Add ctrl for moving pixel-by-pixel.
Shift+Arrow DownReduce the selected shape vertically. Add ctrl for moving pixel-by-pixel.
Alt+Arrow RightRotate the selected shape to the right. Add ctrl for moving pixel-by-pixel.
Alt+Arrow LeftRotate the selected shape to the left. Add ctrl for moving pixel-by-pixel.

6. Smart-Art Graphics : Work with Text
Arrow LeftMove one character to the left.
Arrow RightMove one character to the right.
Arrow UpMove up one line.
Arrow DownMove down one line.
Ctrl+Arrow LeftMove one word to the left.
Ctrl+Arrow RightMove one word to the right.
Ctrl+Arrow UpMove one paragraph up.
Ctrl+Arrow DownMove one paragraph down.
EndMove to the end of a line.
HomeMove to the beginning of a line.
Ctrl+EndMove to the end of a text box.
Ctrl+HomeMove to the beginning of a text box.
Ctrl+XCut selected text.
Ctrl+CCopy selected text.
Ctrl+VPaste selected text.
Ctrl+ZUndo the last action.
BackspaceDelete one character to the left.
Ctrl+BackspaceDelete one word to the left.
DeleteDelete one character to the right.
Ctrl+DeleteDelete one word to the right.
Alt+Shift+Arrow RightPromote the selected text.
Alt+Shift+Arrow LeftDemote the selected text.
7. Microsoft Clip Organizer main
Ctrl+Arrow Left/Ctrl+Arrow RightMove forward or backward one word in the Search text box.
Alt+CDisplays the Collection List task pane.
Alt+SDisplays the Search task pane.
Alt+HOpen Help.
Arrow KeysMove left and right, up and down, among collections or clips.
Shift+Arrow KeysSelect additional clips after one clip has been selected.
Ctrl+ASelect all clips on the current page.
Ctrl+CCopy (select a clip and move it to the clipboard).
Ctrl+VPaste (paste from the clipboard to Clip Organizer).
DeleteDelete selected clip or category.
HomeMove to the beginning of a row and select the first item.
EndMove to the end of a row and select the last item.
Shift+F10Display a shortcut menu for a collection, clip, or link (same as right click).
EscExit a dialog box.
tab and shift+TabShift focus forward and backward between different areas of a dialog box.
Alt+SpaceOpen the shortcut menu of a dialog box.

8. Work with the Excel Ribbon
Alt/F10Select the active tab of the Ribbon and activate the access keys. . Press either of these keys again to move back to the document and cancel the access keys.
Altf10 to select the activetab, and then arrow left/Arrow RightMove to another tab of the Ribbon.
Ctrl+F1Minimize or restore the Ribbon.
Shift+F10Display the shortcut menu for the selected command.
F6Move the focus to select either Active tab of the Ribbon, View Status bar at bottom of the window or document
Altf10, and then tab/Shift+TabMove the focus to each command in the Ribbon, forward or backward.
arrow downarrow up,arrow left, /Arrow RightMove down, up, left, or right among the items in the Ribbon.
Space/EnterActivate the selected command or control in the Ribbon.
Space/EnterOpen the selected menu or gallery in the Ribbon.
EnterActivate a command or control in the Ribbon so you can modify a value.
EnterFinish modifying a value in a control in the Ribbon, and move focus back to the document.
F1Get help on the selected command or control in the Ribbon. (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead.)

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